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Job Title: Head of Special Collections and Archives

Job Description:

POSITION OBJECTIVE

Reporting to Associate Director for Creation and Curation, the Head of Special Collections and Archives will take a leadership role in the effective management and oversight of the rare book and manuscript collections, university and general archives, and preservation operations.

 

ESSENTIALS FUNCTIONS

  1. The head is responsible for articulating and the ongoing management of a fresh focus for the collections, cultivating new collections and donor relationships, expanding the teaching and research use of the collections, expanding engagement with the academic and general communities, and overseeing print and digital preservation operations. (40%)
  2. The head advises the Associate Provost and University Librarian on the acceptance of special gift collections, and works closely with the Director of Library Development in external advancement efforts. The head participates in developing and implementing policies and procedures that enhance growth of and access to special collections, working collaboratively to do so with the leaders of the library’s research services, digital learning and scholarship, and acquisitions and metadata services. (20%)
  3. Manage staff and projects of special collections and archives. Collaborate with staff on all levels of the organization to support the provision of library services. (40%)

 

CONTACTS

Department: Work closely with Associate Director on policy issues. Supervise team members to ensure excellent service. Collaborate with staff on all levels of the organization to support the provision of library services. Work with the Associate Provost and University Librarian, associate directors, team leaders, and staff in all other units in the library as required.

University: Consult regularly with faculty and university staff to ensure that client needs are considered and served, that services and planning are coordinated, and those policies are applied and implemented consistently.

External: Engage in regular contact with alumni, faculty and students from other universities, researchers, former employees to provide research service and to negotiate gifts of collection materials. Maintain frequent contact with other archives records management programs to share practices and solutions. Participate in local, regional and national organizations to maintain a network of information professionals which enhances our services and to stay abreast of trends and changes in the profession.

Students: Daily communication with student assistants in the team to provide assistance and information resources to support their education and research needs.

 

SUPERVISORY RESPONSIBILITY.

Supervise exempt and non-exempt staff, student employees, and temporary full or part-time workers as follows: 2 FTE librarians and 3 archivists.  Four additional positions are now being recruited for 2-year or 3-year terms to accelerate processing of university archives and manuscript collections.

 

QUALIFICATIONS

Experience: Significant experience working with rare books, special collections and/or archives in a university setting

Education: A Master's degree in Library/Information Science or an advanced degree in a related discipline.

 

REQUIRED SKILLS

  1. Job Performance.   Able to make decisions on a strategic basis.  Can partner effectively with organizational executive management and give enterprise direction to library program staff and customers.  An expert in a specific domain and is knowledgeable of (and able to implement in his/her work) best practices.  Uses advanced techniques and technology to innovate.  A demonstrable record of accomplishments for advancing library goals, the University, and the profession.  Able to perform or administer highly complex or specialized duties.   Able to write and explain library policies, and regularly employ general management theories and practices.
  2. Professional Knowledge, Abilities and Skills.Possess extensive knowledge, skills and abilities within one’s domains of knowledge.  Accomplishments are recognized at the University and in the field.  Knowledgeable about emerging issues and trends relating to the future direction of the library.  Able to articulate effectively the place, role and application of trends on the library.   Understand and focus on organizational positioning, strategic alignment, leading teams and staff, change management, and professional leadership.  Possess a high level of expertise in research or other professional endeavors within his/her specific area of work.
  3. Professional Contributions.Demonstrate evidence of substantial and sustained professional contributions to the library and to the institution through professional service (e.g., officer or chair of professional organizations or scholarly contribution (e.g., professional publications and presentations) at the state, regional, national or international level).
  4. Professional Qualities.  Able to, and willingly offers, to effectively mentor other library staff.
  5. Clear awareness of current relevant best practices and standards.
  6. Outgoing and persuasive personality.
  7. Excellent communication and customer service skills.
  8. Demonstrable collaborative management style.
  9. Record of success growing and promoting large and diverse collections.
  10. Prefer excellent interpersonal, communication, and analytical skills.
  11. Prefer possess commitment to exceptional user services.
  12. Prefer experience mounting exhibits and special events programming.
  13. Prefer a successful record OR strong ability to fundraise, donor development, or grant-writing.
  14. Prefer sound knowledge of library preservation and digitization practices relevant to special collections.
  15. Prefer evidence of professional service or publication.
  16. Prefer experience deploying social media and other creative technologies to increase the use of special collections.

 

WORKING CONDITIONS

General office/library environment.

About Us FAQ

What and Where is Siegal?

The notation "Siegal" in the online catalog refers to the Aaron Garber Library of the Siegal College of Judaic Studies at 26500 Shaker Blvd. Cleveland OH 44122. The Aaron Garber Library is the academic library of the College and the central library of the Cleveland Jewish community. It includes 30,000 volumes, plus periodicals, language tapes, music and text CDs in English, Hebrew and Yiddish. The Library's electronic catalog is part of the online library system managed by Case Western Reserve University, and is included in OhioLINK, the statewide electronic academic catalog system. Online borrowing privileges are reserved for students registered at Siegal College. Community members are welcome to browse the catalog, visit the Garber Library and borrow materials.

For further information, contact by email, or call 216-464-4050 x131 or 132.

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Kelvin Smith Library | 11055 Euclid Avenue | Cleveland, OH 44106-7151 | 216-368-3506