1) Length of time records are needed for program management, e.g., status and trend reporting, planning, etc., to support administrative consistency and continuity;
2) The usefulness of records for the conduct of current and/or future administrative business.
An organization's non-current records, controlled by provenance, and retained for their continuing value in providing 1) evidence of the activities of the organization, or 2) information about entities affected by the organization.
Files which document a fixed set of transactions executed across a defined population, generally using standardized forms to conduct and record those transactions. Each file contains the same kinds of records that result from the same set of activities. The files are differentiated from one another by the distinct cases they document.
An inventory of document classes or record series, which summarizes the form, function, and content of the class; identifies the unit responsible for maintaining the record copy of each class; and determines when each document class is destroyed or archived, i.e., its retention period (also known as retention schedule).
1) Length of time records are needed to document the expenditure of funds or to fulfill financial obligations;
2) The worth of records for the conduct of current or future financial business and/or as evidence thereof.
1) Length of time records are needed as evidence of legal rights or obligations or to demonstrate compliance with legal and regulatory requirements;
2) The worth of records for the conduct of current or future legal business and/or as legal evidence thereof.
Recorded information created or received in the conduct of an institutional activity and that comprises sufficient content, context, and structure to provide proof or evidence of that activity.
Records Disposition Program
The systematic control of all records from their creation, or receipt, through their processing, distribution, organization, storage and retrieval to their ultimate disposition (also known as records management program).
Bellardo, Lewis Jr. and Lynn Lady Bellardo. A Glossary for Archivists, Manuscript Curators, and Records Managers. (Chicago: The Society of American Archivists, 1992)
Glossary of Records Management Terms (ARMA International, 1989)
Guidelines on Best Practices for Using Electronic Information (DLM-Forum, 1997)
Ham, F. Gerald. Selecting and Appraising Archives and Manuscripts. (Chicago: The Society of American Archivists, 1993)
Maher, William J. The Management of College and University Archives. (New Jersey and London: The Society of American Archivists and the Scarecrow Press, Inc., 1992)
Pearce-Moses, Richard. A Glossary of Archival and Records Terminology. (Chicago: The Society of American Archivists, 2005)
Pederson, Ann, editor. Keeping Archives. (Australian Society of Archivists, Inc., 1987)
Records Management. Box 1 Operating Manual, Subject: Record Retention and Disposition, n.d.
Yakel, Elizabeth. Starting an Archives. (Lanham, MD and London: The Society of American Archivists and the Scarecrow Press, Inc., 1994)
questions or comments? please contact firstname.lastname@example.org
Return Case or OhioLINK items to any Case library, yes. Case libraries have different hours, so your book might not get checked in on the day you return it if you use a bookdrop.
Return the CPL@Case-KSL books only to KSL, so the collection is here for you & others. Case libraries are not responsible for returning other local libraries’ books. Returning public library books here will not check them off of your account at those libraries.