KSL News
http://blog.case.edu/orgs/ksl/news/2013/05/23/service_outage_scheduled_for_may_25
Service Outage Scheduled for May 25
Thu, 23 May 2013 13:49:08 EST
On Saturday, May 25, there will be a planned service outage by ITS to implement software updates. The update is scheduled to occur around 12 Midnight - 8am. Authentication servers (login.case.edu, SSO and VPN) will be down during this time and it will affect some of our services. We apologize...
http://blog.case.edu/orgs/ksl/news/2013/05/21/summer_collection_moves_at_ksl
Summer Collection Moves at KSL
Tue, 21 May 2013 08:19:52 EST
Several collection moves will take place at Kelvin Smith Library over the course of the summer beginning Tuesday, May 21. Please be aware that during select days, movers will be working in the stacks and moving carts of books through the building. We will try to minimize disruption to library...
http://blog.case.edu/orgs/ksl/news/2013/05/13/kelvin_smith_library_summer_session_hours
Kelvin Smith Library Summer Session Hours
Mon, 13 May 2013 10:28:59 EST
Summer hours at KSL begin Thursday, May 9. Our 24x7 services take a break too and will resume with the Fall 2013 semester. Revised summer hours are as follows: REGULAR BUSINESS HOURS* Sunday: Closed Monday - Thursday: 8am - 8pm Friday: 8am - 5pm Saturday: 9am - 5pm *Please note...
http://blog.case.edu/orgs/ksl/news/2013/05/09/trial_of_women_social_movements_international_1840_to_present
Trial of Women & Social Movements, International - 1840 to Present
Thu, 09 May 2013 16:16:35 EST
A trial of Women and Social Movements, International is available to all CWRU students, faculty and staff through June 23, 2013. Access is granted by IP recognition or VPN at the following address: http://wasi.alexanderstreet.com/ Details: Women and Social Movements, International is a landmark collection of primary materials. Through the writings...
http://blog.case.edu/orgs/ksl/news/2013/05/09/new_wepa_kiosk_at_ksl
New WEPA Kiosk at KSL!
Thu, 09 May 2013 08:45:22 EST
We are pleased to announce that a new WEPA kiosk has been installed at Kelvin Smith Library! WEPA is a cloud printing network that allows anyone with an internet connection to upload documents and print anywhere a kiosk is located. WEPA kiosks can print directly from USB thumb-drives as well....
http://blog.case.edu/orgs/ksl/news/2013/04/29/extended_cramelot_hours_during_reading_days_finals
Extended Cramelot Hours During Reading Days & Finals
Mon, 29 Apr 2013 16:41:54 EST
Cramelot Cafe will have extended hours during Reading Days and final exams. The revised hours during this time are as follows: Tuesday, April 30 - Thursday, May 2: 11:00am - Midnight Friday, May 3: 11:00am - 8:00pm Saturday, May 4: Closed Sunday, May 5: 2:00pm - Midnight Monday, May 6...
http://blog.case.edu/orgs/ksl/news/2013/04/29/may_2013_new_media_faculty_development_workshops
May 2013 New Media Faculty Development Workshops
Mon, 29 Apr 2013 10:29:35 EST
Kelvin Smith Library and the Baker-Nord Center for the Humanities invite you to register for two hands-on faculty development workshops facilitated by Digital Learning & Scholarshipâs Creative New Media Officer, Jared Bendis, and Baker-Nord's Digital Humanities Manager, Lee Zickel. Throughout the Spring 2013 semester, a diverse group of faculty attended...
http://blog.case.edu/orgs/ksl/news/2013/04/26/join_us_for_digital_scholarship_lunch_discussions
Join us for Digital Scholarship Lunch Discussions
Fri, 26 Apr 2013 09:10:11 EST
The Freedman Center for Digital Scholarship will hold two lunch-time discussions to continue the conversation started at this year's colloquium and the recently published white paper on the future of collaborative digital scholarship support on campus. Join Roger Zender (Team Leader, Digital Learning & Scholarship) and Cheryl Seme (Digital Scholarship...
http://blog.case.edu/orgs/ksl/news/2013/04/23/celebrate_preservation_week_at_ksl
Celebrate Preservation Week at KSL!
Tue, 23 Apr 2013 08:23:00 EST
Preservation Week is April 21-27, and libraries all over the country are presenting events, activities and resources to highlight what they do individually and together to preserve personal and shared collections. Kelvin Smith Library is taking part in the festivities by offering the following free activities: Preservation Information Table (April...
http://blog.case.edu/orgs/ksl/news/2013/04/19/trial_of_crcnetbase_ebooks_available_through_may_17
Trial of CRCnetBASE eBooks Available Through May 17
Fri, 19 Apr 2013 15:44:14 EST
Kelvin Smith Library is pleased to offer a trial to the CRCnetBASE eBooks over the next four weeks. Trail access is available at www.crcnetbase.com through May 17, 2013. Remember to be connected to the campus wired network, Case Wireless, or through VPN to gain full access. Please provide feedback or...
http://blog.case.edu/orgs/ksl/news/2013/04/17/celebrate_national_library_week_win_april_1420
Celebrate National Library Week & Win! April 14-20
Wed, 17 Apr 2013 11:53:25 EST
In 1966, the American Library Association (ALA) held the first National Library Week. In the words of ALA, "celebrate the contributions of our nation's libraries and library staff." Communities matter @ your library is this year's theme for ALA National Library Week, April 14-20. Academic libraries have historically supported research,...
http://blog.case.edu/orgs/ksl/news/2013/04/08/ediciones_vigia_handmade_cuban_book_exhibit_reception
Ediciones Vigia: Handmade Cuban Book Exhibit & Reception
Mon, 08 Apr 2013 09:58:36 EST
Join us for the opening reception of Ediciones Vigia, an exhibit presenting a sample of handmade books donated to Kelvin Smith Library by the Ediciones Vigia publishing house as the result of a CWRU study-abroad trip to Cuba. The event will also feature speaker Alfredo Zaldivar, Ediciones Vigia founder. â¨â¨In...
http://blog.case.edu/orgs/ksl/news/2013/04/05/cleveland_play_house_archives_on_display_now_at_ksl
Cleveland Play House Archives On Display Now at KSL
Fri, 05 Apr 2013 08:42:53 EST
Discovery. Creativeness. Achievement. Thus defined the purpose of the Cleveland Play House by its 1915 founders. Now you can explore memories from America's oldest regional professional theater company first-hand. Archives from the Cleveland Play House are currently on display at Kelvin Smith Library. The Cleveland Play House donated its archives...
http://blog.case.edu/orgs/ksl/news/2013/04/03/campus_treasure_field_trip_lunch_tour_of_dittrick_medical_history_center
Campus Treasure Field Trip: Lunch & Tour of Dittrick Medical History Center
Wed, 03 Apr 2013 10:35:41 EST
On April 5th, KSL's Personal Librarian program is taking first year students to lunch and on a special field trip to a treasure on campus: a museum with rare works of Sigmund Freud and Charles Darwin, amazing biomedical art, the Percy Skuy Contraception Collection and more: Most Surprising: see things...
http://blog.case.edu/orgs/ksl/news/2013/03/26/new_service_for_faculty_ohiolink_and_interlibrary_loan_department_office_delivery
New Service for Faculty: OhioLINK and Interlibrary Loan Department Office Delivery
Tue, 26 Mar 2013 13:28:26 EST
As part of our continued efforts to provide high quality and more convenient services for our faculty, KSL is offering a new service to academic departments in the College of Arts and Sciences, Case School of Engineering and Weatherhead School of Management. We are now prepared to deliver physical materials...
Case Western Reserve University
Records Schedules by Function
Introduction | Schedules by Function | Schedules, A-Z
Facilities Management | Financial Management | Governance and Legal Affairs | Information and Communication Services | Personnel Management | Administration, General | Non-Record Documents
Facilities Management |
Acquisition, maintenance, and disposal of physical plant, infrastructure, and equipment. |
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Documents equipment maintenance and disposition. |
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Financial Management |
Financial obligations, revenue, and management of assets and liabilities. |
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Documents budget performance monitoring. |
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Documents development of the University’s budget. |
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Documents payment claims made as part of a unit’s programs and functions. |
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Documents University-paid and University-reimbursed travel expenses of employees. |
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Documents history of the relations between the unit and individual vendors or service providers. |
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Governance and Legal Affairs |
Requirements of and compliance with external laws and regulations and internal governance via University policies and procedures. |
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Documents obligations under contracts, leases, and other agreements between units and outside parties. |
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Documents the development and implementation of policies under a unit’s jurisdiction. |
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Information and Communication Services |
Provision of published information, and communication sources and services, including technology, content, and expertise. |
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Documents published communications within and outside the unit about programs, projects, staff, etc. |
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Personnel Management |
Recruiting, hiring, compensating, and evaluating employees. |
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Documents review of hiring processes for compliance with Affirmative Action/EEO requirements. |
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Documents employee work history. |
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Documents the process of hiring new employees. |
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Documents actual hours worked by employees. |
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Documents student employee work history. |
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Administration, General |
Administrative activities of a unit other than the specific major activities already listed. |
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Documents the activities of ad hoc or standing advisory committees or task forces, made up of members from a variety of units, that develop and recommend policies or procedures; plan and carry out events, programs, or awards; etc. |
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Documents unit’s role in planning and carrying out events such as lectures, ceremonies, conferences, and reunions. |
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Documents information routing and tracking activities for routine office activities. |
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Documents routine administration of programs and activities. |
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Documents on-going and one-time planning, review, and evaluation of unit programs, projects, and services. |
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Documents unit staff meeting proceedings. |
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Documents information of temporary importance. |
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Non-Record Documents |
Most units use documents that are not University records to support their work. Because they are not records (i.e., evidence of University activities), these kinds of documents are not found in records disposition schedules. They can be disposed of entirely at the discretion of department staff. |
Introduction | Schedules by Function | Schedules, A-Z
Archives Home | CWRU's History | Collection & Services | Managing Records
questions or comments? please contact archives@case.edu
Collections FAQ
- Why isn't the book on the shelf?
- Find out where a book is before you go to the shelf. Search the Case Catalog to see what it says like
- "Check Shelves" (look on the shelves, find it, & check it out);
- "Just Checked In" (ask staff for help, it's nearby, but too soon to be back on the shelves yet);
- "Off Campus" (out at an OhioLINK school);
- "Due mm/dd/yyyy" (it’s checked out until that date.)
Tip: If it is not available, order an OhioLINK copy - Can I return books to a different Library?
Return Case or OhioLINK items to any Case library, yes. Case libraries have different hours, so your book might not get checked in on the day you return it if you use a bookdrop.
Return the CPL@Case-KSL books only to KSL, so the collection is here for you & others. Case libraries are not responsible for returning other local libraries’ books. Returning public library books here will not check them off of your account at those libraries.
- What does "Check Shelves" mean?
- "Check Shelves" means it is supposed to be on the shelf. If it isn’t there, double-check what the Case Catalog currently says to make sure that nobody else has checked it out or has kept it out too long.
- How long does reshelving take?
- The times are different, depending on what is being reshelved and what time of semester it is. KSL goal: to reshelve journals within 24 weekday hours, reshelve books within 48 hours. During peak times (end of semester) the time can be longer. Ask staff at the Main Service Desk for help.
- How do I reserve a book?
- Books are on the shelves for anyone who needs them, and are not reserved for individual use. If our book is checked out, order a copy from the OhioLINK.
- Where are the UL Storage Stacks?
- KSL has a university center half a mile from KSL, where lesser used or brittle books are kept, and the catalog search screen will display "UL Storage." You can visit the Center during daytime hours, or use an online request form to bring back the item to KSL. The center is now called RRCC (Retrospective Research Collections Center.)
- Can I get a book or video on a specific date?
- Yes, Case faculty, staff, & students can find out more details and use a convenient online request form for Book a Video or DVD (KSL’s other collections are available only on a first-come basis for everyone, and cannot be booked ahead of time.)
- What does a Book on Order mean? When will it get here?
- When the catalog item displays “1 copy ordered for (library name)” the item is already in the library getting the final processing labels, etc., and will soon be on the shelf! Ask staff if there are other copies avaialable in OhioLINK in the meantime, or if you have an urgent need.
- What is a PIN?
- Your PIN is not assigned, you choose what it is and enter it on the Case Catalog at “View Your Library Record,” following the instructions. A Case Library PIN is a Personal Identification Number that protects your information, just like your bank ATM asks for a similar security PIN.
- How do I get a library account & where can I look at it?
- Case faculty, staff, and students automatically have online library accounts. You can look at it on the Case Catalog under “View your library record.” Use your library account to renew items on line and keep track of what you have checked out or ordered from OhioLINK or RRCC or Iron Mountain sites. Your Case ID is your library card!
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