Access to information in the Archives is governed by the need to balance two sometimes conflicting needs: the widest access to the most information and protection of the legitimate privacy rights of individuals. The Archives also must comply with University policies and regulatory and statutory prohibitions on the release of information.
|Unprocessed Materials||Regardless of any other characteristic, these are restricted. Unprocessed records may be used only by the archivists and representatives of the creating or successor office. Unprocessed papers may be used only by the archivists and the donor.|
|Publications||If processed, are unrestricted. Anyone may use them.|
If processed and
|Personal Papers||If processed and there are no donor restrictions, are unrestricted. Anyone may use them. Student grades and graded coursework are subject to the same restrictions as University records.|
|Organizational Records||Access to records of University-sponsored student, faculty, staff, alumni, and friends groups are governed by the by-laws or regulations of the group. Absent such restrictions, if processed, these records are unrestricted. Anyone may use them. Records of University subsidiaries are subject to the same restrictions as University Records.|
In preparing to do research in the Archives, you may determine, from the finding aids or in consultation with an archivist, that restricted materials may be relevant to your project. If your project is likely to require access to records less than 80 years old or unprocessed records, it is in your best interest to contact us some weeks before your visit.
Records between 20 and 80 years old must be reviewed to determine if they contain protected information.
When reviewing is complete, you will be notified if the records of interest to you contain protected information.
You may request permission to use restricted records in writing, via fax, letter, or email. Include a description of:
Your request will be reviewed and you will be notified of the decision as soon as possible. Again, it is in your interest to submit this request as early as possible.
Sample permission request:
I am a doctoral student in the information management program of State University. As part of my dissertation research on the effect of the Classification Research Group on U.S. library science curriculum during the 1960s, I would like to use the following restricted materials:
45L 1:5 Library Science Students. (student information, 1964)
45QB 1:3 Center for Applied Linguistics (personal finances, 1967)
45RP8 11:6 Pathology Research Projects (personal finances, 1964)
A87-090 1:5 Special Classification Center, 1964 (unprocessed)
|Lawyer-Client Privilege||Legal advice from an attorney to a client and information given to the attorney for the purpose of securing legal advice|
|Employee Evaluations||Evaluation of job performance by supervisor or other authorized agent|
|Medical Information||Mental and physical health conditions or treatment|
|Grievances and Discipline||Grievance and disciplinary proceedings and unresolved allegations of misconduct|
|Financial Information||Salary, income, net worth|
|Student Information||Non-directory personally identifiable information about students|
|Processing||Processed materials have been integrated into the collection. Unprocessed records have not - they remain as they were when transferred to the Archives.|
University records are those created by employees or those authorized to act for the University, in the conduct of their jobs.Personal papers are created by an individual acting in a private capacity and owned by that individual.
Unpublished materials were created for distribution only to participants in the activities for which the records were created.Publications were created for distribution to third parties, i.e., the intended recipients were not participants in the activities which created the records.
In general, restrictions diminish as records age. Our cut-off points are 20 years and 80 years.
questions or comments? please contact firstname.lastname@example.org
Return Case or OhioLINK items to any Case library, yes. Case libraries have different hours, so your book might not get checked in on the day you return it if you use a bookdrop.
Return the CPL@Case-KSL books only to KSL, so the collection is here for you & others. Case libraries are not responsible for returning other local libraries’ books. Returning public library books here will not check them off of your account at those libraries.