KSL News

Hatch Reading Room Use Policy


The Hatch Reading Room is the primary service point for special collections materials in Kelvin Smith Library. Service in the room is designed to support the Library's mission to be the knowledge and creativity commons of Case Western Reserve University. Everyone is welcome to visit Hatch Reading Room to use special collections materials for any purpose, view exhibits, or study quietly.

Special Collections Use

The Scholarly Resources and Special Collections team is committed to providing perpetual access to all materials held in the special collections of Kelvin Smith Library. Because many of these materials are rare and fragile, we ask our users to abide by several rules in order to help us preserve our collections.

  1. All researchers must provide the required information on this form, and present a photo ID. We will ask each researcher to update her or his information annually.
  2. Materials must be handled with care, according to the instructions given by Special Collections personnel.
  3. Users may not remove material from the reading room.
  4. Food and drink are prohibited.
  5. Pencils are the only writing utensils allowed.
  6. Bags, coats, and other personal items must be stored separately from our materials. We strongly recommend that you do not leave personal items unattended if you leave the reading room. 
  7. Researchers may take photographs of materials for private use (without flash). Staff can provide researchers with other reproductions.

Research Services

During the posted Hours of Service for Hatch Reading Room, professional staff provide reference services to patrons. Services include answering questions about collections or specific materials, helping direct users to relevant research materials, and pulling special collections materials for users on demand, if those materials are available in the building.

Exhibit Viewing

Exhibits in Hatch Reading Room change regularly. Visitors are welcome and encouraged to view exhibits whenever the room is open. Visitors viewing exhibits are asked to keep noise levels down when researchers are using the room.

Quiet Study

Hatch Reading Room is a designated quiet study room. Library patrons may make use of the room for this purpose, but visitors who are using special collections materials will be given preference if seating becomes limited.

Hours of Service

Hatch Reading Room service hours vary by semester, and are posted on the Kelvin Smith Library website, and on a sign outside the reading room door. The room may at times be closed for instruction sessions or other meetings that require the use of the room.


Any questions about this policy may be directed to the Kelvin Smith Library Scholarly Resources and Special Collections team at kslspecialcollections@case.edu or by phone at 216-368-0189.

Collections FAQ

Why isn't the book on the shelf?
Find out where a book is before you go to the shelf. Search the Case Catalog to see what it says like
- "Check Shelves" (look on the shelves, find it, & check it out);
- "Just Checked In" (ask staff for help, it's nearby, but too soon to be back on the shelves yet);
- "Off Campus" (out at an OhioLINK school);
- "Due mm/dd/yyyy" (it’s checked out until that date.) 
Tip: If it is not available, order an OhioLINK copy
Can I return books to a different Library?

Return Case or OhioLINK items to any Case library, yes. Case libraries have different hours, so your book might not get checked in on the day you return it if you use a bookdrop.

Return the CPL@Case-KSL books only to KSL, so the collection is here for you & others. Case libraries are not responsible for returning other local libraries’ books. Returning public library books here will not check them off of your account at those libraries.

What does "Check Shelves" mean?
"Check Shelves" means it is supposed to be on the shelf. If it isn’t there, double-check what the Case Catalog currently says to make sure that nobody else has checked it out or has kept it out too long.
How long does reshelving take?
The times are different, depending on what is being reshelved and what time of semester it is. KSL goal: to reshelve journals within 24 weekday hours, reshelve books within 48 hours. During peak times (end of semester) the time can be longer. Ask staff at the Main Service Desk for help.
How do I reserve a book?
Books are on the shelves for anyone who needs them, and are not reserved for individual use. If our book is checked out, order a copy from the OhioLINK.
Where are the UL Storage Stacks?
KSL has a university center half a mile from KSL, where lesser used or brittle books are kept, and the catalog search screen will display "UL Storage." You can visit the Center during daytime hours, or use an online request form to bring back the item to KSL. The center is now called RRCC (Retrospective Research Collections Center.)
Can I get a book or video on a specific date?
Yes, Case faculty, staff, & students can find out more details and use a convenient online request form for Book a Video or DVD  (KSL’s other collections are available only on a first-come basis for everyone, and cannot be booked ahead of time.)
What does a Book on Order mean? When will it get here?
When the catalog item displays “1 copy ordered for (library name)” the item is already in the library getting the final processing labels, etc., and will soon be on the shelf! Ask staff if there are other copies avaialable in OhioLINK in the meantime, or if you have an urgent need.
What is a PIN?
Your PIN is not assigned, you choose what it is and enter it on the Case Catalog at “View Your Library Record,” following the instructions. A Case Library PIN is a Personal Identification Number that protects your information, just like your bank ATM asks for a similar security PIN.
How do I get a library account & where can I look at it?
Case faculty, staff, and students automatically have online library accounts. You can look at it on the Case Catalog under “View your library record.” Use your library account to renew items on line and keep track of what you have checked out or ordered from OhioLINK or RRCC or Iron Mountain sites. Your Case ID is your library card!

View All FAQs

Kelvin Smith Library | 11055 Euclid Avenue | Cleveland, OH 44106-7151 | 216-368-3506