Kelvin Smith Library Disaster Plan

Checklist of Information Related to a Library Disaster Recovery

• 24 hours a day - Security (368-3333) has all keys and card access for all of Kelvin Smith Library including restricted areas.
  
  
• Master Keys to the University are available at the Key Shop, Cedar Avenue Service Center, 10620 Cedar Avenue
  
  Contacts: John Armstrong (Manager), Kevin Thomson (216) 368-4366. Kevin Thomson can also be contacted after hours at (216) 942-6285.
  
  
• The Administrative Office: Gina Midlik, Joanne Eustis, Gail Reese and Tim Robson have master keys to Kelvin Smith Library. Marel Corredor-Hyland, Diane Marmash and Patrick McCafferty have limited keys to the library.
  
  
• The Astronomy Library:Bill Claspy has keys to the Astronomy Library as do all faculty in the Astronomy Department.
  
  
• Special Collections: Sue Hanson, Mary Burns, Gail Reese, Gina Midlik, Tim Robson, Eleanor Blackman and Joanne Eustis have keypad codes, card access, and keys to KSL Special Collections. To enter the Special Collections area, a code is punched in a keypad (to the right when facing the door) to disarm the department. In an emergency this does not need to happen, but if the department is not disarmed an alarm will sound. Card access is used to open this door. To enter Sue Hanson's office and the 2nd floor vault (within the Special Collections area), a key must be used which opens both the office and the vault doors. To enter the Special Collections lower level stacks: Card access only is used to open the lower level door.
  
  
• Retrospective Research Collections Center (RRCC): Ronald Chambers, Chris Thornton, and Sharon Gravius currently have card and keypad access to RRCC. 24 hour access is available from Security, located at the same building as RRCC.

Emergency Funds:

In the event of a disaster requiring funding for recovery supplies and services, contact Laura Corrigan (368-4394) and she will set up one insurance account to pay for everything needed related to the disaster recovery. Approval must be obtained for each charge.

Small amounts of cash (under $100) are available in the Kelvin Smith Library Administrative Office petty cash fund. The Controllers Office can be contacted to increase the amount in the petty cash fund; contact Tia Richardson (368-2126). In an emergency, express checks can be issued from the Accounts Payable Office on campus with the approval of Virginia Leitch (368-4350), Office of Planning, Budget and Institutional Research.

Inspections:

• In-House Emergency Supplies Accessible and in Working Condition?
  Frequency of Inspection: Annually
  Last Inspection Date: March, 2008
  Individual(s) in charge of Inspection: Preservation Dept. staff
  
  
• Fire Extinguishers (Type ABC) Examined and Operable?
  Frequency of Inspection: Yearly.
  Last Inspection Date: November, 2007
  Individual(s) in charge of Inspection: (Preservation Dept. to make sure inspections by company are repeated annually.) Last inspected by Gene Ptacek & Son Fire Equipment Co., Inc. (216) 651-8300
  
  
• Fire Alarms and Smoke Detectors Operable?
  Frequency of Testing: Twice Yearly
  Last Test Dates:

  KSL-June 29, 2007 and December 14, 2007

  Astronomy Library-

  Music Library-

  
  Individual(s) in charge of testing: Campus Security, Mike Arnoni (368-8655); Simplex Time Recorder Company (tests alarm panel only)
  
  
• Fire Drills
  Frequency of Testing: 2 times each year (not required by law)
  Last Fire Drill:

  KSL- 1999

  Astronomy Library- 1999

  Music Library- 1999

  
  Individual(s) in charge of drills: Campus Security, Brian Hurd (368-3333) (to be scheduled by Marel Correndor-Hyland)
  
  
• Elevators Tested
  Frequency of testing: Once a year
  Last test date: August 28, 2007 (safety tested)
  Individual(s)in charge of testing: Plant Services, George Nowicki (368-2917)
  
  
• Sprinkler Systems Tested
  Frequency of Testing:
  Last test date: November 7, 2007
  Individual(s) in charge of testing: Brian Hurd, Plant Services, (368-2580)

KSL -September, 2007 (T. Robson)

KSL Special Collections-September, 2007 (S. Hanson)

KSL Library Storage-September, 2007 (T. Robson)

Kulas Music Library- September, 2007 (S. Toombs)

Astronomy Library- September, 2007 (T. Robson)